Job: City Club Communications Coordinator

CITY CLUB OF PORTLAND

POSITION DESCRIPTION
February 2008

POSITION: Communications Coordinator

SUMMARY: This is a newly created, part-time position with responsibility for ensuring effective promotion of City Club events and communication of institutional messages. The communications coordinator plays a vital role on a highly interdependent team of five staff members and hundreds of volunteers. The communications coordinator reports to the executive director.

PRIMARY DUTIES AND RESPONSIBILITIES:

1. Assist in the development and execution of event-based and institutional marketing plans for City Club.
2. Coordinate production of weekly Bulletin and other print material with outside designers and printer.
3. Regularly update and maintain appearance and utility of City Club Web site. Coordinate with outside technical support as needed.
4. Write and distribute press releases for most City Club events.
5. Update and maintain media contact list.
6. Produce and distribute weekly broadcast e-mails.
7. Ensure accuracy of print and electronic publications through careful proofing.
8. Maintain list of current e-mail addresses for members and nonmembers.
9. Produce current member mailing list each week for Bulletin
and e-Bulletin.
10. Maintain archive of media clippings.
11. Coordinate audio and video recordings of Friday Forums with outside technical support.
12. Process requests for audio and video recordings of Friday Forums.
13. Support the development of Agora programs by working closely with the executive director and Agora steering committee members. Routine functions may include coordinating with speakers and other guests, writing promotional material, writing meeting summaries for monthly steering committee meetings, assessing facility and logistical needs and meeting on-site staffing needs.
14. Support the development of New Leaders Council programs by working closely with the interim executive director and NLC members. Routine functions may include coordinating with speakers and other guests, writing promotional material, writing meeting summaries for monthly NLC meetings, assessing facility and logistical needs and meeting on-site staffing needs.
15. Provide general office support and complete other tasks and projects as needed.

QUALIFICATIONS:

A. Related work experience
B. Professional demeanor and appearance
C. Ability to gather and synthesize information for various audiences
D. Above average writing skills
E. Word processing, document management, and basic spreadsheet skills
F. Accurate and rapid keyboarding skills
G. Database management experience
H. Ability to organize, set priorities and exercise sound independent judgment within areas of responsibility
I. Ability to manage multiple and changing priorities
J. Effective problem-solving skills, including diagnosing technical malfunctions
K. High-level of comfort learning and working with various computer applications
L. Resourcefulness, initiative and creativity are essential.
M. Ability to work quickly while maintaining a high degree of accuracy and attention to detail.
N. History of working effectively with volunteers
O. Ability to work independently and as part of a team
P. Ability to maintain sensitive and confidential information

COMPENSATION AND EMPLOYMENT STATUS:

$1,600 per month based on an expected average of 20 hours per
week, with some evening and weekend work required. Not eligible
for employee benefits package.